Digital transformation has become imperative for health systems.

How digital transformation of documents drives growth in healthcare?

What healthcare documents can be digitized?

How to become HIPAA compliant?
To comply with HIPAA, all medical records transmitted to other entities must be searchable by keywords to allow users to redact personal and sensitive information. Digital files containing electronic protected health information (ePHI) should be protected by passwords to limit access.

PDFelement's Solution:
1Set PDF Password: Set passwords to prevent unauthorized access to medical records. Use AES and RC4 encryption techniques to improve document security.
2Redact ePHI: Detect and redact personal identifiable information (PII) and PHI to black out sensitive data on PDF medical reports.
3Search and edit PII: Allow to search for keywords and text in PDF healthcare files and edit PDF text and images.

How long must HIPAA compliance records be retained?
HIPAA requires healthcare organizations to maintain required records for a minimum of six (6) years from the date of creation or the last effective date. However, some records' retention periods should be subject to the state's medical record retention requirements – which could be longer.

PDFelement's Solution:
1Convert to PDF/A: Convert normal PDF documents to PDF/A format for long-term preservation to meet the HIPAA standard.
2Perform OCR: Convert scanned forms to editable and searchable PDFs for better retention and management.
3Batch convert & compress: Use batch processing to convert or compress a large number of healthcare documents at once.

Collaboration in medical teamwork:
Healthcare experts often need to provide comments on patient records, diagnosis certificates, or other documents, especially when working with medical teams. Collaboration with healthcare teams can be highly improved by sharing information via annotations or comments. A PDF editor with shared review features can significantly enhance teamwork.

PDFelement's Solution:
1Annotate and comment: Add notes, call-outs, and highlights to provide comments or markups for group review, and annotate PDFs collaboratively.
2Add stamp: Add stamps to PDFs as a comment tool. You can apply an Approved stamp to approve a prescription or add a Confidential stamp on sensitive files. PDFelement offers various standard stamps and allows you to customize stamps as you wish.
3Compress to share: Compress large medical files to a smaller size without losing quality, so that you can share them as attachments via email.

Improve PDF reading efficiency of healthcare specialists:
To assist work and study, medical professionals tend to read journals and scholarly articles every day, most of which are in PDF format. An intuitive PDF viewer can help you have a better reading experience and improve your reading efficiency.

PDFelement's Solution:
1Multiple reading modes: Use eye protection mode to make your eyes more comfortable while reading papers. Choose single-page view, two-page view, or use split view mode as you like.
2Search for content: Search for keywords or specific phrases in PDFs to quickly locate your target position.
3Translate Text in PDF: Use the built-in translation tool to quickly translate texts directly in the PDF, and save the translation results in the note for reference in the future.

Benefits of switching to digital medical forms:
Healthcare organizations deal with countless forms every day, which contain copious amounts of data and involve patients' privacy. PDF solution is more effective in collecting and handling patients' information in a privacy-friendly manner.

PDFelement's Solution:
1Creates fillable PDF forms: Create fillable patient onboarding forms and allow patients to fill them directly on iPad.
2Convert to PDF: Convert Word, Excel unfillable forms, etc. to editable and searchable PDFs for easy printing and sharing without being garbled or deformed.
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3Extract PDF data: Extract table data from PDF forms to Excel or CSV in an organized manner for further analysis. Batch extraction is also available.

What healthcare documents can be signed electronically?
Wet signatures can be easily forged and time-consuming. On the contrary, e-signature can not only prevent fraud with high-tech protection mechanisms but also reduce processing time. Patient consent forms, prescriptions, fit notes, etc. are very suggested to be signed electronically.

PDFelement's Solution:
1Handwritten signature: Add signature to PDF lab reports or insurance verification by drawing with your mouse or uploading a signature image.
2Digital signature: Add a digital signature that can be used to authenticate the identity of a user and the content.
3Track signing processes: Send PDFs to collect signatures from different parties. All recipients will receive an email to access and sign the document from any device. You can also keep track of the signing process.